STUDENT-ATHLETE HANDBOOK
 

       

 

 

 

 

 

 

 

STUDENT-ATHLETE HANDBOOK

2017-2018

PHILANDER SMITH COLLEGE MISSION AND VISION STATEMENTS

 

Philander Smith College Mission Statement

The College's mission is to graduate academically accomplished students, grounded as advocates for social justice, determined to change the world for the better.

 

Vision Statement

 

The Vision for Philander Smith College Athletics is to be the premier athletics program in the Southern Intercollegiate Athletics Conference (GCAC) and an annual contender for multiple NAIA postseason bids.  We will be a source of pride for the Philander Smith alumni base and Little Rock, AR community.  This vision will be realized through recruiting strong scholar-athletes and hiring and retaining the best coaches and administrators that fit Philander Smith’s culture.

 

Objectives

 

Based on the mission of Intercollegiate Athletics at Philander Smith College, the objectives of the Athletics Department are as follows:

 

  • To provide an equal opportunity for male and female student-athletes of good character and acceptable academic standing to compete in organized intercollegiate athletics while pursuing a Baccalaureate Degree;
  • To provide an opportunity for each student-athlete to grow as a total person by enabling involvement in more areas of student life;
  • To provide quality athletic facilities for student-athlete participation; community utilization, and regional, national and international goodwill;
  • To utilize intercollegiate athletics as a means of reaching and bringing together the College, the community, the alumni and the people of Little Rock and providing a source of institutional pride to alumni, faculty, staff and students through athletic competitiveness and academic integrity;
  • To ensure in all areas of intercollegiate athletics that Philander Smith College demands and functions with integrity, social responsibility, ethical standards, and strict adherence to the spirit and letter of all Philander Smith College, Gulf Coast Athletic Conference, and National Association of Intercollegiate Athletic rules and regulations.

 

 

 

 

 

 

 

 

 

 

POLICIES AND PROCEDURES

 

The Philander Smith College Student-Athlete

 

Each student-athlete has the responsibility to fulfill clear expectations.  These include:

 

  • Understanding that earning a college degree is the primary goal of the student
  • Meeting all academic responsibilities, including regular class attendance and

the completion of all assignments in a timely manner

  • Complying with all rules and regulations of the NAIA, GCAC and the College;

understanding that it is each student’s responsibility to be knowledgeable

of these rules

  • Meeting regularly with Faculty Advisors
  • Striving to be involved as a full-fledged member of the College community,

making a strong effort to derive as much as possible out of the educational

experience, and establishing open and mature relationships with faculty and

other students

  • Understanding the support resources that are available in the academic advising

program of the College; assuming the responsibility to seek help when it is

            needed

  • Understanding that the assumption of personal responsibility is at the heart of

the educational experience.  All student-athletes should constantly be aware

that they represent the College, the Department of Athletics and their team.

Upper-class student-athletes should consciously strive to serve as exemplary

role-models for new student-athletes

  • Making a complete commitment to academic integrity – it is absolutely essential

that every student be thoroughly familiar with the honor system and that all

aspects of college life be conducted in accordance with the honor system

 

 

Code of Ethics

 

The purpose of intercollegiate athletics is to provide an opportunity for student-athletes to develop their potential as skilled athletes in an educational setting.

 

Student-athletes will be looked upon as role-models, particularly by young children, and it is important that personal conduct be above reproach at all times.

 

Public exposure in the competitive arena and the media makes student-athletes one of the most visible groups in the community.   Student-athletes are often highlighted, placing them in a public position that requires exemplary behavior.

 

Philander Smith College student-athletes are totally responsible for their own behavior.  They are expected to obey the laws, rules and regulations of local law enforcement.

 

Behavior has a definite impact on the reputation of the Athletics Department and on the attitude that the community may take toward the Athletics Program.

 

Conduct will be closely scrutinized in the classroom, in competition, and while traveling.

 

Student-Athlete’s Responsibility

 

As a Philander Smith College student-athlete, you are visible in the Philander Smith College community.  Your behavior, attitude and statements are a direct reflection on the College and the Department of Athletics.  You are expected to carry yourself in a manner that would reflect a positive image of the Department of Athletics and the College as a whole.  Please follow these guidelines:

 

  • Abide by all Philander Smith College Department of Athletics rules and regulations
  • Be accountable for NAIA rules
  • Obey all team rules, regulations and policies
  • Show good sponsorship
  • Protect your health

 

Student-athlete integrity shall be held in the highest regard at all times.  Your behavior should reflect high standards that characterize participation in competitive sports in a collegiate setting. 

 

Conduct

 

The Philander Smith College Department of Athletics will not tolerate any action by a student-athlete that deliberately injures an opponent or teammate during a game or practice.  Examples of poor sportsmanship behavior include, but are not limited to:

  • Physical abuse of an official, coach, athlete, or spectator
  • Use of obscene or inappropriate language or gestures to officials, the media, fans, opponents, team members or spectators

 

Student-athletes are subject to NAIA, GCAC, Philander Smith College and team policies during their tenure at Philander Smith College.  Student-athletes are responsible for familiarizing themselves with the rules and regulations of each unit, and when concerns or questions arise, taking the initiative to get answers.

 

Philander Smith College and the Department of Athletics will have orientation sessions to acquaint student-athletes with major policies and procedures during the Fall Semester of each academic year.

 

Team Rules

 

  1. Class attendance is required.  Class absences should be limited to days that are missed due to athletic travel.
  2. Alcohol consumption is prohibited.  At no time should an athlete consume alcohol when representing the College on a team trip.
  3. Drug activity (buying, selling, using) of any nature is strictly prohibited.  Any violation will result in the implementation of the Department of Athletics Alcohol/Drug Policy.
  4. Student-athletes are expected to be present and on time for all practices, games, and Athletic Department events.
  5. Acts of misconduct can lead to immediate suspension from the Athletics Program.  Student-athletes are expected to obey the laws, rules, and regulations of Philander Smith College, the GCAC, NAIA and local law enforcement.
  6. Profanity is strongly discouraged.

 

Student-athletes have a responsibility to adhere to team rules as provided by the Athletics Department and Head Coach.  Violation of rules and regulations can result in dismissal from the team.

 

Travel

 

Student-athletes representing the College, either as individuals or as a team, must dress appropriately while traveling. The exact dress code for travel will be set by the coaching staff for each team and must be followed at all times while on the trip.

 

If you travel to the game with Philander Smith College, you must return with Philander Smith College unless you leave with your parent/legal guardian. A liability waiver must be signed and returned to the Athletic Directors office.

 

 

 

PUBLIC MEDIA AND SOCIAL NETWORK POLICY

 

Public Media: Public Media refers to technologies used to communicate messages and whose mission is to serve or engage the public.  Public media domains include print outlets, traditional broadcasts and digital formats.  When utilizing any public outlets, student-athletes are expected to conduct themselves responsibly as members of their respective team, the Department of Athletics, the College and the community.  Student-athletes should not interact with the media without the consent of the Department of Athletics.  If contacted by the media, students should refer them to the Sports Information Director.

 

Social Network: Social network sites such as Facebook, Instagram, Snap Chat, YouTube, Four Square, Twitter and other new digital platforms and distribution mechanisms facilitate students communicating with other students.  Participation in such networks has both positive appeal and potentially negative consequences.  It is important that Philander Smith College student-athletes be aware of these consequences and exercise appropriate caution if they choose to participate.

 

Student-athletes are not restricted from using any online social network sites and digital platforms.  However, users must understand that any content made public via online social networks, or digital platforms are expected to follow acceptable social behavior and also to comply with federal government, state government, Philander Smith College, GCAC and NAIA rules and regulations.

 

Facebook, Instagram, Snap Chat, YouTube, Four Square, Twitter and similar sites are hosted outside Philander Smith College’s server.  Violations of the College’s policy (i.e. harassing language, the College’s alcohol/drug policy, or serious misconduct, etc.) or evidence of such violations in the content of online social networks or digital platforms are subject to investigation and sanction under the Philander Smith College Student Handbook, the Student-Athlete Code of Conduct and other policies.  Inappropriate behaviors are also subject to the authority of law enforcement agencies.  It is incumbent upon student-athletes to be aware of the College’s regulations.  Ignorance of these regulations does not excuse student-athletes from adhering to them.

 

Prohibited Conduct

 

Student-athletes are highly visible representatives of the College and are expected to uphold the values and responsibilities of the College while meeting all requirements set forth by the GCAC, NAIA, Philander Smith College and Philander Smith College Intercollegiate Athletics Program.  The Philander Smith College Department of Athletics prohibits malicious and reckless behavior when utilizing public media outlets.  It is important that student-athletes recognize the power of public media domains and the potentially negative image that they can portray about student-athletes, coaches, the Athletics Program and the College.

 

Sanctions: Any inappropriate activity or language in violation of the above prohibitions, including first-time offenses, is subject to investigation and possible sanction by the Athletics Department, as well as legal authorities.  Sanctions imposed by the Department of Athletics may include, but are not limited to, the following:

 

  • Written notification from the Director of Athletics or assignee to the student-athlete outlining the policy and requiring that the unacceptable content be removed or the social network account be de-activated.
  • Temporary suspension from the team until prescribed conditions are met.
  • Indefinite suspension from the team.
  • Dismissal from the team.
  • Non-Renewal of Athletic Grant-In-Aid.

 

 

ACADEMIC POLICIES

 

Academic Expectations Agreement

 

In order to ensure satisfactory progress, maintain eligibility, and receive continuing support, student-athletes should adhere to the following expectations:

 

1.         The NAIA mandates student-athletes must be enrolled in a minimum of twelve (12)                      credits at all times during the Fall and Spring Semesters.

 

2.         The NAIA also requires student-athletes to earn a minimum of twenty-four (24) credits     per year, with a maximum of six (6) credits to be earned during the Summer Term.

 

3.         Student-athletes are expected to maintain at least a 2.0 GPA at all times.

 

4.         Aside from absences due to competition, student-athletes are expected to attend all           lectures, discussions and labs.

 

5.         Student-athletes are expected to make appropriate arrangements with professors and         instructors to make up missed tests and other assignments due to athletic travel.

 

6.         Student-athletes are expected to maintain contact with their Academic Advisors and         keep their Advisors informed of any current or upcoming academic concerns so that the         appropriate assistance may be determined.

 

7.         Student-athletes are expected to seek out their professors and instructors for extra help     when necessary.

 

8.         When requesting a tutor, student-athletes are expected to follow the outlined procedures for obtaining a tutor and to meet with their tutors at the assigned date, time and location.

 

9.         If assigned to Study Hall, student-athletes are expected to complete all required hours,     unless excused by their coaches, and are expected to utilize Study Hall time in a          responsible manner.

 

10.       If extenuating circumstances put a student-athlete in danger of failing one or more            classes, that student-athlete is expected to inform his/her coach of these circumstances.

 

Good Standing

 

Philander Smith College requires a cumulative GPA of 2.0 or above to remain in good standing with the College and the Department of Athletics.

 

Class Attendance

 

Student-athletes should attend ALL CLASSES in which they are registered.  When a student-athlete misses a class because of team travel, he/she is still responsible for any work missed.  Coaches will submit a travel list of student-athletes to all instructors.  Faculty can request to withdraw a student from class for excessive absences.  If at any time a student-athlete drops below 12 hours, he/she becomes ineligible immediately and will not be able to participate in athletics during the semester.

 

Missed Class Time for Practice Activities

 

It is not permissible for a student-athlete to miss class for practice activities, except when the team is traveling to an away-from-home contest and the practice is in conjunction with the contest.

 

 

 

If you are having issues in a class or with a professor, please tell your coach and contact Dr. Jesse Hargrove, Faculty Athletics Representative (FAR), in the Titus, Suite D or by phone at (501) 370-5286. The FAR is your academic advocate!

Athletic Eligibility Lists – Rules and Regulations

 

Athletic rosters must be regularly monitored.  Student-athletes are coded through the Master File and any addition or deletion should be identified immediately so as to avoid scheduling costs and improper registration.  Coaches should submit a final roster at the conclusion of their respective sports season.  This will allow monitoring for the academic report and maintenance of eligibility satisfactory progress standards.  The roster lists are alphabetized with official names and the proper means of identification.

 

 

New Freshmen Eligibility

 

A freshman who does not meet the requirements of NAIA Bylaw is ineligible to practice or compete for one (1) academic year (Fall/Spring Semesters).  The student-athlete must be in residence that one (1) academic year and pass twenty-four (24) hours of semester coursework (no duplicate credit) and achieve good academic standing.

 

Full-Time Status

 

A student-athlete must be enrolled in at least twelve (12) credits per semester.

 

Designation of a Degree

 

The calculation of credit hours under satisfactory progress shall be based on hours earned at the certifying institution.  By the beginning of the student-athlete’s third year of enrollment (fifth semester) at any institution, those hours must be earned in a specific baccalaureate program.  Therefore, the fifth semester student-athlete must have completed his/her transfer to Philander Smith College.

 

Since differing standards apply for each college, a student-athlete may temporarily satisfy this requirement by means of a “tentative contract” signed by the appropriate academic official of the College (certifying the applicability of the coursework), the Academic Advisor for student-athletes and the student-athlete.  In order to be eligible for this contract, the particular student-athlete must have at least an overall 2.0 grade point average for all coursework, or have achieved at least a 2.0 grade point average for the previous academic semester (excluding Summer Term) with at least 12 hours.  The tentative contract will be written for only one (1) academic year.

 

10-Semester Limit

 

A student-athlete must complete four (4) seasons of eligibility within ten (10) semester calendar years from his/her initial date of full-time enrollment. 

 

 

 

Study Hall

 

Study Hall is required for all incoming freshmen student-athletes and all student-athletes

with a 2.75 GPA or lower.  All freshmen, transfer student-athletes and returning student-athletes

that have not achieved a 2.75 GPA will be required to attend Study Hall and/or tutoring in the

Tutorial Center.  All student-athletes participating in tutoring and attending Study Hall in the

PE 202 will be  required to complete the following number of hours for Study Hall (Beginning

Monday, September 4, 2017) :

 

  • Freshmen – 4 hours per week
  • Transfer Students – 4 hours per week for first semester (second semester and beyond

are determined by GPA)

  • Less than 2.75 GPA – 4 hours per week
  • 2.75 GPA or above – No Study Hall Required

 

All Study Hall attendance will be supervised by professional staff in the Library, or monitored by coaches or Athletics Staff.  All student-athletes are responsible for signing in to any tutoring sessions and keeping track of the number of hours required each week towards Study Hall assignments.

 

 

 

 

Sponsored Sports at Philander Smith College

 

Men’s Sports                                                   Women’s Sports

Men’s Basketball                                            Women’s Basketball              

Men’s Cross-Country                                      Women’s Cross-Country

Men’s Track and Field                                    Women’s Track and Field

                                                                        Women’s Volleyball

                                   

 

Sportsmanlike Conduct

 

The National Association of Intercollegiate Athletics, the Gulf Coast Athletic Conference and Philander Smith College are committed to establishing sportsmanship and developing a healthy environment for competition.

 

Champions of Character

 

The National Association of Intercollegiate Athletics (NAIA) Champions of Character program is designed to instill an understanding of character values in sport and provide practical tools for student-athletes, coaches, and athletic administrators to use in modeling exemplary character traits. The NAIA developed the Champions of Character program in response to the growing problem of deteriorating standards of integrity in sports and society. At a time when all of sport has experienced increasingly inappropriate behavior by athletes, coaches, and fans, NAIA Champions of Character raises the standards for positive student-athlete development in athletics and academics. The NAIA Champions of Character program has established five core values that stretch well beyond the playing field. The NAIA identifies those core values as: integrity, respect, responsibility, sportsmanship and servant leadership. These character values help student-athletes and those associated with their development, make good choices in all aspects of their life and reflect the true spirit of competition.

 

 

SUBSTANCE ABUSE POLICY

 

The Philander Smith College Department of Athletics recognizes the stressful nature of

collegiate athletic participation.  The use of controlled substances (narcotics, marijuana,

stimulants, etc.), and the use of alcohol by student-athletes will adversely affect their academic

performance, athletic achievements and personal well-being.  Student-athletes who abuse

controlled substances (alcohol or performance-enhancing drugs) put themselves, their teammates

and the program at risk.

 

For these reasons, Philander Smith College Athletics does not tolerate substance abuse, use of

any substance banned by the NAIA, underage drinking, or the inappropriate use of alcohol. 

Student-athletes who refuse to consent to drug screening under the policy, or refuse to participate

in substance abuse prevention educational programs, will not be eligible to participate in inter-

collegiate athletics at Philander Smith College.

 

The Department of Athletics is committed to enhancing the life of every student-athlete who comes to the College campus and chooses to participate in the Athletics Program.  Philander Smith College Athletics believes that strong substance abuse prevention education and a drug-screening program are essential to protect student-athletes from the harmful effects of drug and alcohol abuse.

 

MEDICAL SERVICES

 

 

Department of Athletics Responsibility

 

The NAIA rules state that the Department of Athletics is responsible for medical services

administered to student-athletes who are injured in a practice or game that was under the Philander Smith College Coaches’ supervision.

 

The word “injury” applies only to those ailments that are caused by the participation in a supervised practice or game.  Ailments such as bronchitis, tonsillitis, or influenza are some examples of medical problems for which the Department of Athletics cannot be responsible.  Participation in sports will not cause conditions such as these and, according to NAIA rules, the Department of Athletics cannot be responsible for costs associated with their remediation.

 

Health Insurance

 

The Department of Athletics health insurance is an “excess” policy.  That means that athletics insurance combines with a student-athlete’s personal insurance to cover the student-athlete.  In the event of an athletic injury that requires medical intervention, benefits for bills incurred will first be applied for through the student’s or parents personal policy, then through the athletic insurance policy.  This should not affect personal insurance premiums.  If the personal insurance policy does not cover the student-athlete, athletic insurance will ordinarily cover the full amount, subject to athletic insurance approval.

 

Medical Bills

 

The following is an account of normal procedures to be followed in the event that medical bills are incurred as a result of athletic participation:

 

a.         If the Head Coach decides that medical referral is indicated, due to an athletic injury, an appointment will be made for the student-athlete with the appropriate physician or healthcare provider.  The student-athlete will take a referral sheet from the Athletic Trainer or the College Nurse authorizing treatment, as well as the athlete’s personal insurance information.  The physician’s office staff will use the information to file bills directly with the student and parent’s insurance company.  NOTE:  All injuries should be reported to the College Nurse/Athletic Trainer/Athletic Director.

b.         After the insurance company reviews the charges (usually 4-6 weeks), it will send to the policyholder an  “Explanation of Benefits” (E.O.B.), which details specific amounts that are covered and for which they have issued payments.

c.         When the E.O.B. is received by the policyholder, a copy should be sent to the College Nurse as soon as possible.  The College Nurse will then file the claim with Philander Smith College athletic insurance, which will normally cover all of the “excess.”

 

Other important points to remember

                

Athletic injury bills are not paid automatically, and cooperation on everyone’s part is necessary in order to minimize confusion and to have all bills paid in a timely manner.  If any bills have not been paid within two (2) months of injury, the student or parent should check with their insurance company to make sure all necessary documents have been submitted and payment is being considered.  Bills submitted to Philander Smith College insurance more than fifty-two (52) weeks after the date of injury will not be considered for payment and will become the full responsibility of the student-athlete and/or parents.

 

Philander Smith College athletic insurance covers ONLY athletic injuries received while participating on behalf of Philander Smith College.  Any injury or illness outside of supervised athletic participation (e.g., colds, gynecological problems, injury from intramurals, etc.) will be the responsibility of the individual student-athlete by rule of the NAIA.  For that reason, the College strongly recommends that each student-athlete have some form of personal medical insurance.

 

Only charges for medical services that have been pre-approved by the Head Trainer, Director of Athletics and Head Coach will be submitted for payment by the Department of Athletics. 

 

Additionally, the College recommends that parents take the time to explain to their children the mechanisms of their insurance coverage, as well as when and how the coverage should be invoked.  With the proliferation of “managed care” insurance systems, it is impossible for one person to become familiar with the nuances of all different types, brands and coverage, and the College does not accept that responsibility.

 

Injury Reporting Procedures

 

a.         If a student-athlete receives any injury (dental injuries included) as a result of participation in a supervised practice or contest, it should be reported immediately to the athletic training staff so that a thorough evaluation can be made.  Some injuries may be unnoticed until after training room hours.  If that happens, the student-athlete should report the injury to the training staff as early as possible the following day.  Early intervention into the injury process can yield an early return, while the opposite can also be true.  Medical bills incurred for athletic injuries that have not been reported in a timely manner will become the responsibility of the student-athlete.

 

b.         The training staff maintains and documents reports regarding illnesses, injuries, evaluations and progress notes for each student-athlete.  The training staff makes decisions regarding activity restrictions and communicates those restrictions to coaches and players daily.

 

Emergency Treatment

 

In the event of sudden or unexpected illness or injury, student-athletes should take the following

steps:

 

1)         Contact the College Nurse

2)         If no answer, call your Coach.

3)         If no answer, call your Residence Hall Director.

4)         If still you do not receive an answer, and your condition is severe, report to

the Emergency Room at UAMS.

 

NOTE:  Philander Smith College athletic insurance covers athletic injuries ONLY!

 

Pre-Participation Physical Examinations

 

All student-athletes are required to have a physical prior to the beginning of each sports season.  This evaluation will include, but will not be limited to:

  • Illness and injury history
  • Height and weight
  • Flexibility testing
  • Vision testing
  • Physical examination
  • Orthopedic examination
  • Percent body fat (optional)
  • Check-out for clearance to participate
  • Blood Testing
  • Sickle Cell Testing

 

ATHLETICS FINANCIAL AID

 

An athletically related grant-in-aid, as well as other forms of financial assistance, may be provided to cover a student-athlete’s College expenses.  The College’s teams are provided a specific number of grants-in-aid (scholarships) in accordance with the budgetary restrictions and NAIA regulations.  These grants are awarded by the Philander Smith College Financial Aid Office upon the recommendation of the Head Coach and the approval of the Director of Athletics.  Grants-in-aid are not reimbursements for services performed, but are provided to help student-athletes with their educational expenses.  An athletic grant is restricted to covering educational expenses, such as, tuition, room, and board.

 

Grants-in-aid do not include summer term classes.  If you entered Philander Smith College as a prospective scholarship student-athlete directly from high school, you were notified of your financial aid award with your Grant-In-Aid Award Letter.

 

 

 

 

Athletic Awards

 

Awards received during the academic year shall be in accordance with NAIA rules and their subsequent types of awards.

 

NOTE:   At no time can a student-athlete receive any of the following:

  1. Cash or equivalent
  2. Country club or sports club membership

3.  A student-athlete cannot transfer any non-permissible awards (e.g., one cannot turn  

     the certificate over to a friend, parent, relative, etc.).

 

Athletic Grant-In-Aid

 

Athletic grant-in-aid awards are recommended by each coach, approved by the Director of Athletics and issued by the Financial Aid Office.  These awards cover tuition and room and board.

 

Student-athletes who receive only a portion of tuition costs must be prepared to pay the remainder of these costs at registration.  Pre-registration fees are to be paid on a date announced by the Business Office.  Student-athletes will be dropped from classes if fees are not paid on time.

 

Student-athletes should contact the Financial Aid Office at once if they are dropped from classes and they know for certain they are to receive a scholarship to cover tuition costs.  If the Financial Aid Office has this scholarship on record, its personnel will correct the situation.  It is always good to revisit the Business Office to verify that the fees have been paid after notifying the Financial Aid Office.

 

 

Grant-in-aid may be reduced or cancelled if you:

  • I become ineligible for intercollegiate practice and/or competition (academic or disciplinary);
  • I falsify information on my application, NAIA Eligibility or Financial Aid Agreement;
  • Drop below full-time status (enrolled in less than 12 hours) during a term do to an  official withdrawal (voluntary or disciplinary), or unofficial withdrawal (non-attendance);
  • I engage in misconduct that brings disciplinary action from Philander Smith College;
  • I violate specific team or athletic department rules and regulations;
  • I voluntarily withdraw (You Quit) from the sport for personal reasons;
  • Sign a professional sports contract for your sport;
  • Accept money for playing in an athletic contest which exceeds the cost of a full grant-in-aide;
  • Agree to be represented by an agent;
  • Receive other aid that applies to your individual allowable limit.

 

You must be notified by July 1 of each year concerning the status of your athletic aid by   the Financial Aid Office.  Any graduation/cancellation to the original grant may be made only by the Director of Athletics under guidelines specified by NAIA regulation.

 

Financial Aid

 

  1. Athletic Scholarships:  On or before July 1st of each year, all student-athletes who received institutional athletic aid during the previous academic year will receive a letter from the Financial Aid Office stating the status of their scholarship – i.e., renewal, non-renewal, or revision to the original grant-in-aid.  Upon receipt of this acceptance letter, the student-athlete must sign and return it to the Financial Aid Office.  If a student-athlete’s scholarship award has been reduced or canceled, a hearing may be requested as provided by NAIA regulations.

 

  1. The process of applying for financial aid may seem complicated, but the Financial Aid Office staff will work with each student to help complete the process.  All financial aid programs are under one of these four categories:  Grants, loans, scholarships, or employment opportunities.  The Office of Financial Aid is located in Cox and a staff member can be contacted at (501) 370-5350.

 

  1. Loans and Pell Grants: Several loans and grants could be available.  Check with the Financial Aid Office for more information.

 

NOTE:  Due to early deadlines for loans and grants, it is recommended to apply as early as possible.

 

Promotional Activities/Commercial Advertisements

 

Student-athletes are prohibited from participating in promotional activities and commercial

advertisements.   Under NO circumstances can a student-athlete promote the sale of a

commercial product.  Any questions regarding these activities should be directed to the Director

of Athletics or the Director of Compliance.

 

Agents

 

Should student-athletes or parents be contacted by an agent, they must immediately instruct the agent to contact the Department of Athletics to arrange for a special counseling panel in which advising may take place.

 

Under no circumstances can a student-athlete enter into an agreement with an agent (either orally or in writing) to represent him/her in future sport negotiations.  If student-athletes do enter into an agreement with an agent while they still have eligibility left, the student-athlete will be declared ineligible for all NAIA sports (not just the sport for which an agreement was arranged).

 

 

 

ATHLETIC EVENT COMPLIMENTARY ADMISSION POLICY

 

The Department of Athletics is committed to allocating and distributing complimentary admissions to athletic events in a fair and equitable manner.  All policies and procedures are consistent with the College, GCAC and NAIA rules and regulations, and have been developed with careful consideration given to the best interests of the intercollegiate athletic program.  Individuals who receive complimentary admissions are responsible for reporting the value of the tickets for income tax purposes, when appropriate.

 

Complimentary Tickets

 

Philander Smith College may provide up to four (4) tickets to a student-athlete, but only in the sport in which the individual participates.  These tickets may be for “home” games. Away games will be dependent upon availability.  The student-athlete must inform the Head Coach and identify the individuals to whom the tickets will be issued.  The recipients of the tickets will then need to show government-issued identification and sign for these tickets.  Be aware that these tickets cannot be sold by anyone.  Any sale of these complimentary tickets is a serious violation of NAIA rules.  Student-athletes requesting tickets must have their names submitted to their coach twenty-four (24) hours before the official contest.

 

Athletic Equipment

 

At the start of the sports playing season, the respective coaches will issue athletic equipment. At

the end of the sports playing season, the student-athlete will be asked to return the equipment.

 

The equipment will be re-issued for use during the Summer if the coach decides that the team

will use the equipment the next season.  Should the equipment or apparel not be used next

season, it must either be returned or purchased.

 

 

EXIT QUESTIONNAIRE

 

Upon graduation or exhaustion of eligibility, each student-athlete will receive a letter and a questionnaire from the Director of Athletics that should be filled out and mailed back to the Athletics Office.  While this questionnaire should not be signed, it allows the Department of Athletics to hear both positive and negative comments.